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What is RingCasting® ?
RingCasting® is an automated voice broadcasting
service. RingCasting® Voice Broadcast will dial
a list of phone numbers, and play a pre-recorded voice
message to the recipient when they answer the phone.
If no one answers the phone, the message will be played
into the voice mail box.
Some clients require a message played only to a live
person and no message to voicemail. Conversely, the
message can also be played only to voicemail and not
to a live person.
Why use RingCasting® ?
RingCasting® Voice Broadcast liberates you from manually dialing phone numbers, and verbally repeating the same message to your target recipient. RingCasting® Voice Broadcast automatically dials phone numbers and transmits thousands of voice messages per day.
With RingCasting® you can focus on what you do best and eliminate mundane activities such as:
- Dialing phone numbers
- Ringing the phone
- Waiting for an answer
- Negotiating with the wrong person
- Be put on hold
- Wait for the right party to attend the phone, etc
- Get thrown into voicemail
- Verbally repeat another message into voice mail
Spend less time on the arduous outbound calls and expedite your outbound campaigns with unprecedented speed. With RingCasting® Voice Broadcast you can make thousands of calls per day to your contact list.
RingCasting® Voice Broadcast can be used for;
- Political campaigns
- Follow-up to a direct mail campaign
- Warm calling existing client base
- Client retention and appreciation calls
- Reminders of live events, and attendance requirement
- Mass delivering a specific message with your personal voice
- Mass dissemination of timely or critical information on short notice.
Any company wishing to maximize on their outbound phone calls can use RingCasting®Voice Broadcast. Companies that require delivery of a voice message to be consistent, precisely worded, and mass delivered will advance with RingCasting®Voice Broadcast.
The RingCasting®Voice Broadcast system will dial every phone number on your contact list. One of the following possible events will occur;
| Event A |
Event B |
Event C |
Event D |
| 1. Phone is answered by a live person |
1. Phone is answered by an answering machine |
1. No answer |
1. Busy |
| 2. Personal greeting is played, identifying the called |
2. Personal greeting is played, identifying the caller |
2. System hangs up |
2. System hangs up |
3. System requests permission to accept or decline the call. Other options include;
[press 7 to repeat]
[ press 8 to call back]
[press 9 to remove from list] |
3. System requests permission to accept or decline the call. |
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| 4. Main message plays if call was accepted, or hangs up if call declined |
4. Message plays due to no response |
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All calls are logged. Your log report will show:
- If call was answered, not answered, or busy line
- If call was accepted or declined
- If person listened to the entire message or not
- Date, and time stamp of every call
RingCasting®Voice Broadcast is only a method of delivery. Your success rate will depend entirely on your message to the customer, your telephone list of the people you are calling, and the quality of your product or service.
The RingCasting®Voice Broadcast service will expedite and multiply your existing success rate. RingCasting®Voice Broadcast will give you the advantage of speed over your competition.
How do you deliver a recorded message?
We dial every contact on a list of phone numbers. When the phone is answered, we ask permission to play the recorded message.
How do I get started?
First, book your campaign
Then, record your message
Lastly, send us your phone contact list
How fast can my campaign start?
We need a 24 hour notice.
How many messages can you deliver?
We can deliver thousands of messages per day.
When do you make the calls?
We make our calls to satisfy your specific time frame
What is the message delivery success rate?
The success rate depends on your contact list, and the number of retries.
How do I pay for the service?
This service is pre-paid, or OAC
Where do I get a contact list of phone numbers to call
You can use your own client list.
What data fields must be in the contact list?
Just the telephone number.
Do I get any output after the job is finished?
Yes, you get a log report, and an exception report per job.
The reports show accurate details for every single call.
Who records the message?
You can record the message, but we have in-house staff that will do it.
What is the maximum length of the message
There is no maximum length, but we recommend 30 seconds. Additional time can be requested.
What does the message sound like after its delivered.
Message quality is identical to your initial recording.
How many retries do you make per call in case it was busy?
As many retries as you want.
What are your office hours of operation?
Generally 7 am to 12 midnight.
How should my message be structured?
For RingCasting®Voice Broadcast, your message should have the following structure; Hello, its Jim Parker from XYZ company, we have an important message for you, to accept press 1, to cancel press 2; -- Thank you for accepting, Our message is ABC ABC ABC ACB, Thank you.
Increase exhibitors and Attendees:
Let us call all your contacts from previous shows for you, for less cost and time.
Event, Seminar, Annual Meeting Invitations:
Changes in last minute details and printing or mailing delays can reduce the time you have to promote your event.
Boost responses to email or direct mail:
When targeted individuals get a personal voicemail that gives them reason to look for and respond to your email or direct mail, you cut through clutter and get more results.
Member Communications:
Fast dissemination of information to your members or colleagues.
Dealer Promotions:
RingCasting® Voice Broadcast has the ability to deliver a personalized offer related to a specific promotion or upcoming special event.
Surveys:
Please ask about our Pollcast service regarding polling and surveys.
New Products and Services:
Notify customers about new products and services that are available or products related to existing programs customers are enrolled in.
Seminar Reminders and Events:
Use RingCasting® Voice Broadcast for special events, speakers, sales, promotions, etc. to increase awareness and boost attendance.
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